OneDrive for Business

All staff, students and alumni can have cloud storage to store, share and sync your own study / work files wherever there is an Internet access. The provisioning is subject to the terms and conditions of the Microsoft licensing agreement.

Available to

All staff, students, departments, projects, student organizations and alumni association
For alumni, please check here for details

Service Charge and Application

Staff / Students: Free; no application required
Alumni: Free, opt-in procedures required

Access to Service

CUHK Office 365 Portal: http://www.cuhk.edu.hk/o365

Service Availability

7 X 24; except maintenance period

1. Getting Started

Get Started with OneDrive for Business via Web Browser
Use OneDrive for Business through Windows, Mac, Android, iPhone / iPad
Share Files & Collaborate on OneDrive for Business
Delete / Restore Files

Check out the limitation:

File name, types and size restrictions in OneDrive and SharePoint

2. Sharing Features in OneDrive

Currently, there are 4 target groups available while sharing with others:

#	Option	Suitable for	Notes
1	Anyone with link	Sharing to the public, especially those without CUHK accounts	No login is required. Please set an expiration date and password to protect the files You cannot trace who modifies the file if you allow editing
2	People in The Chinese … of Hong Kong	Secured sharing among either all staff or all students When you welcome further sharing among either all staff or all students	CUHK staff and students are separated groups under “The Chinese University of Hong Kong”. If staff need to have frequent and secured collaboration with a large group of students for courses / projects, please apply for a project account in “student cloud”.
3	People with existing access	When you just want to send a link to somebody who already has access.	/
4	Specific People	Secured sharing to specific email address, including non-CUHKers.	Your recipient will receive a verification code from Microsoft while accessing the files. Check Junk folder if it is not found.

You can refer the following for more guides on sharing files / folders:

Copy a shareable link and publish it online
More about sharing folders and files
Prevent download of shared files in OneDrive

3. Reduction of OneDrive Storage Under Microsoft 365 Education

Microsoft has recently announced “Storage Changes for Microsoft 365 Education | Microsoft Education.” This global change has a substantial impact on higher education institutions around the world, including our University. Please click here for details.

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