Reduction of OneDrive Storage Under Microsoft 365 Education

Microsoft has recently announced “Changes to storage offerings across Microsoft 365 Education.” This global change has a substantial impact on higher education institutions around the world, including our university. It will significantly reduce the cloud storage limit for Microsoft 365 Education Suite. As a result, we need to make changes to our OneDrive services to ensure our needs are met sustainably.

The Impact – Reduction of Storage Capacity

1. As part of the change, Microsoft announced that a OneDrive storage quota up to 100GB will be imposed on its free subscription accounts for all higher education institutions, including the following account groups, effective from 1 Feb 2024.
   • Departmental Accounts
   • Project Accounts
   • External User Accounts
   • Student Organization Accounts
   • Alumni Accounts (opt-in @Link service)
   • Alumni Association Accounts
2.  You will receive warning notification from Microsoft when approaching the storage limit.

3. If you exceed the limit, you will be unable to edit, copy, upload, or sync files in OneDrive until you reduce your storage within the limit. As mentioned at Microsoft Support Page “My OneDrive says it’s full”, your OneDrive files will be deleted after 1 year of exceeding your OneDrive storage quota.

Your Action

We will also notify potentially affected users separately. Please

1. 1. Ensure your OneDrive usage is within 100GB limit by 1 Feb 2024.
   2. Review your storage utilization regularly to understand how much you are using. Backup by moving important files to a location such as a local drive or another cloud storage etc., and remove unnecessary files in OneDrive.
   3. Click here to learn how to review your usage and identify large files in OneDrive.

Further information

• Changes on Microsoft Services Storage Limits Under Microsoft 365 Education