According to the following IS policies, a 2FA solution, DUO 2FA, is implemented for protecting our accounts:
Please enroll 2FA NOW! It is mandatory for all University accounts with enforcement date below:
Staff , students and department (please refer to tab 2. Implementation Scope for details)
Free; Self-Service Enrollment is required (please refer to tab 1: Introduction and Prerequisites for using DUO 2FA below.)
24 x 7 ; except maintenance period
Please submit to ITSC Service Desk, Information Security > General Enquiry > 2FA
Traditionally, we need to provide our username and password for identity verification. With DUO 2FA, an additional piece of information, i.e. a Duo Push Response / One-time Passcode, is needed before you can get access to the applications.
Details steps can be referred to tab 6. User Manual > DUO 2FA User Guide.
After enrolling DUO 2FA, whenever you are logging in to those DUO 2FA integrated applications, you are required to provide either (i) Duo Push Response, or (ii) One-time Passcode from your ‘Duo Mobile’ app for 2FA authentication.
|(i) Duo Push Response:
||(ii) One-time Passcode:
Once the correct 2nd factor is provided to the the application, the access to the application would be granted.
All staff and student users are mandatory to use the DUO 2FA for access protection:
|DUO 2FA integrated User Applications:||Official Launch||For Staff||For Students||For Projects|
|Microsoft Office 365 Services (including CUHK Email)||Aug 2018||√||√||√
(if eligible to use)
|CUHK VPN||Aug 2018||√||√||√|
|MyCUHK||11 Mar 2020||√
|CUSIS*||11 Mar 2020||√
|The Staff Superannuation Scheme (1995) Enquiry System||27 Mar 2020||√
(Submit Options Re-allocation Request)
|PG Admission System*
(GS Platform (Division))
|16 Jun 2020||√||N/A||N/A|
|CUPIS*||22 Jun 2020||√
|8 Jul 2020||√
(Relevant updating functions under Employee Self-Service)
|UG Admission System*||23 Jun 2020||√||N/A||N/A|
Note *: Application Administrators of 4 major Admin Systems (CUPIS, CUSIS, UG and PG Admission Systems) are mandatory to use 2FA.
|Feb 2021||Enforcement for all Staff and Project accounts|
|Nov 2020||Enforcement for all Student accounts|
|Mar 2020 – Jun 2020||2FA applies on 4 Major Applications|
|Feb 2018||ITSC Pilot Run|
|Mar 2018||Pilot Users|
|Q2 2018||Implementation for CUHK Staff|
You can perform the following tasks via the Duo 2FA Self-Service User Portal:
ITSC also keeps some stock of hardware tokens for Duo 2FA for departments’ or individual users (students or staff) purchase if they find it necessary. Departments or individual users who are interested to purchase the hardware token may find the information below for placing order.
Price of each hardware token for Duo 2FA: HK$100
Steps to place order:
For Department order:
For Individual order:
1) Enrollment and Registration via Duo 2FA Self-Service User Portal:
|Usage||Prerequisites / Supported Clients|
|A) Enroll 2FA and register your mobile device
(PDF version / Video demo)
|B) Generate Bypass Code when your mobile is not available
(PDF version / Video demo)
|Have your CU Link Card or Rescue Code ready|
|C) Prepare Rescue Code for emergency use
|Successfully login Duo 2FA Self-Service User Portal|
2. Access applications with 2FA:
|Applications||Prerequisites / Supported Clients|
|A) CUHK Email and other Microsoft Office 365 Services||Clients which support modern authentication including:
Please also take a look on behaviors change after enroll Duo 2FA.
|B) CUHK VPN
(Setup and Connection Guide)
|C) SSL VPN
(Setup and Connection Guide)
|D) MyCUHK (applicable for staff)
3. Device Management:
|Scenario||Prerequisites / Supported Clients|
|A) I got a new phone. How to activate Duo 2FA (2-factor authentication) on it?||–|
4. Integration with different platforms (for IT support staff):
|Platform||Prerequisites / Supported Clients|
|A) Windows clients login||
|B) Windows servers
|C) Unix/Linux servers
|Registration||Via Registration and Attendance System (require CUHK Login)|
|Briefing Note (via CUHK Login)||2FA for Preventing Unauthorized Access for students|
|2FA for Preventing Unauthorized Access for staff|
|2-Factor Authentication for Project / Other Non-individual Accounts (for staff)|
|2FA for Preventing Unauthorized Access for administrators
(for application administrators covered under Security Policy for Handling Personal Data)
|Recording (via CUHK Login)||Video of Briefing Sessions for students (Chinese)
Video of Briefing Session for staff (English)
Video of Briefing Session for staff (Chinese)
Video of Briefing Session for Project / Other Non-individual Accounts (for staff)
|Self-learning video tutorial||Click Here|
Q1: I have a mobile phone and a tablet, can I enroll both of them to use Duo 2FA?
A1: Yes, you can.
Q2: I received an unexpected Duo Push notification from my Duo Mobile App, what should I do?
A2: The Duo Push notification is a login request from your account, if it is not initiated by you or is unexpected, please tap ‘Deny’ to reject the request.
Q3: Can I use Duo Mobile on Windows Phone?
A3: As the application support for Duo Mobile on Windows Phone ended on 1 Jan 2019, and the app was removed from the Windows Store on 10 Mar 2020, you will not be able to download the app from this date. For users who installed and activated the Duo mobile app before 10 Mar 2020, they will not be affected. Details can be found in Duo knowledge base website.
Q4: I try to login my PC with Duo Authentication, but it prompts “Invalid Certificate” on my mobile and cannot send a push to my mobile.
A4: Please turn off the wifi on your mobile and automatically switch to use your data service provider for network connection. Then try to login again on your PC, a DUO Push should be sent again to your mobile for approval. The error “Invalid Certificate” is most likely triggered by your Wi-Fi which certification is not trusted by DUO.
Q5: I found the following warning message when I login to Duo Portal, may I know what software it will check? If I skip to update the software, will it block us to login?
A5: Only the browser version will be checked and notify user if their browser is out-of-date. You may skip it first to continue and arrange for update according to your usual practice.
Q6: What should I do if I changed my mobile device?
A6: You need to login the Duo 2FA Self-Service User Portal to register your new mobile and manage (delete) your old mobile.
Q7: What can I do if my enrolled mobile device is malfunction?
A7: You need to generate a bypass code with your CU Link Card via Duo 2FA Self-Service User Portal, then use the bypass code to login the Duo 2FA Self-Service User Portal again, register your new mobile and manage (delete) your old mobile.
Q8: If I forgot to bring my enrolled mobile device, can I skip the 2FA?
A8: You need to generate a bypass code with your CU Link Card via Duo 2FA Self-Service User Portal, then use the bypass code to login the systems.
Q9: Will the Duo Push / SMS use my mobile data?
A9: We only enabled Duo Push and it requires Internet connection, so it will use your mobile data if you are receiving Duo Push while you are connecting with your Internet Service Provider.
Q10: When I tried to login O365, I did not receive any message from the Duo mobile app asking me to approve or deny the login.
A10: Sometimes the Duo push did not prompt in time, you may try to open the Duo Mobile app, ‘pull down’ the screen to force a refresh with server. This should trigger to prompt immediately. Details can be found in Duo knowledge base website.
Q11: After I login the system/application with Duo 2FA, do I need to login with 2FA again if I access the system/application later?
A11: It depends on the system/application settings. Usually, the applications have time-out settings which will request users to re-login again.
Q12: Any information will be collected by Duo mobile app if it is installed on the mobile device?
A12: According to Duo’s Service Privacy Notice (https://duo.com/legal/privacy-notice-services), the information they will collect includes:
Q13: How can I generate bypass code for my account?
A13: You can generate bypass code for your account via the Duo 2FA Self-Service User Portal. Please follow the steps below:
Q14: I would like to know how can I generate bypass code for my Tier account?
A14: You can generate bypass code for your Tier account via the Duo 2FA Self-Service User Portal by login with your tier account’s credentials.
Q15: How can I get the bypass code if I don’t have any computer nearby?
A15: You can visit Duo 2FA Self-Service User Portal with your mobile device to generate the bypass code.
Q16: Do I need to generate a bypass code for each login?
A16: The validity of a bypass code is 20 times within 12 hours. If the bypass code is expired, or you forgot the bypass code, you can generate another new bypass code via the Duo 2FA Self-Service User Portal.
Q17: How can I remove Duo 2FA from my account?
A17: Users cannot remove the Duo 2FA from their account by themselves. If you attempt to delete the account in the Duo Mobile app on your mobile device, this will only remove the account from your Duo Mobile app but you will still be promoted for 2FA when you login those 2FA-integrated applications.
Q18: My android smartphone was bought in mainland China and there was no Google Playstore in it, how can I install the Duo mobile app?
A18: For those Android smartphones which cannot connect to the Google Play Store, user can download the Duo Mobile APK directly from official Duo website (update information can be reference from Duo knowledge base website). *Please do not download and install untrusted APK files into your mobile since they may be altered by hackers for malicious purposes.
Then follow the steps in User Manual > under Section 2.1 (vii) for installation.
Please also note that, since Google Play Services is required in order to receive the Duo Push notification on Android devices, for Android devices without Google Play Services installed, you have to open the Duo Mobile app and “fetch” by swiping down in the mobile app (More details can be reference from above Duo knowledge base website and here).
Q19: What is the difference between Passcode, Bypass Code and Rescue Code?
A19: Below table describes the difference:
|Passcode||Bypass Code||Rescue Code|
|Purpose||Provide 2FA||Provide 2FA||Generate Bypass Code when Duo Mobile or CU Link is not on hand|
|How to Generate||
||At Duo 2FA Self-Service User Portal using
||At Duo 2FA Self-Service User Portal
|Expiry||One-off||20 times or 12 hours what ever occurs first||One-off|
Q1: I would on leave soon and I would use another SIM card, may I know how i can access VPN with Duo 2FA?
A1: Provided that you are using the same mobile for Duo 2FA currently, no matter you changed a new SIM card or even unable connected to the Internet, you can still establish connection to CUHK VPN as usual with Duo 2FA given.
|Password Format||Behavior after inputted password and clicked OK||Condition applied|
|<Onepass>||“DUO Push” will be triggered||Same mobile as current and able to connect to the Internet|
|<Onepass>,<passcode>||Authentication will be proceeded||Unable to be connected to the Internet|
Q2: What is the ‘comma’ in VPN password field used for?
A2: The ‘comma’ shows in answer of last question, i.e. Part (B) A1, is used to separate your VPN password and 2FA passcode.
Q1: Can I use my Android or iOS native mail client to access my O365 mailbox with Duo 2FA?
A1: Duo only work with mail clients which supports modern authentication. For iOS, both native mail client on iOS 12 or above and Outlook app on iOS 12 or above are supported. For Android, native mail client is NOT supported, you can only use the Outlook app for Android to access your mailbox with Duo 2FA, the User Manual for Setting up Outlook App for Android is available. For more details about the supported clients, it can be found in Duo knowledge base website.
Q2: My native mail client which bundled in my iOS does not prompt for Duo 2FA, what can I do?
A2: For iOS, Duo only supports native mail client in iOS 12 or above, so please check and upgrade your iOS if you are using the lower version. Afterwards, you also need to recreate your email account in order to update the authentication settings in your iOS from basic to modern authentication since Duo can only work with application which support modern authenticatoin. Details can be found in Duo knowledge base website.
Q3: My Office 2016 Outlook application does not prompt for Duo 2FA login, when will it ask me to login with Duo 2FA?
A3: You need to clear the Windows Credential Manager in order to trigger Duo 2FA login, please follow the steps below:
Q4: My Office 2013 Outlook application does not prompt for Duo 2FA login, when will it ask me to login with Duo 2FA?
A4: Please make sure that you have updated the following Registry Key to enable the modern authentication for your Office 2013:
Then, clear the Windows Credential Manager in order to trigger Duo 2FA login, steps can be referred to the answer of about question, Part (C) A3.
Q5: My Outlook 2016 for Mac app on my Mac OS does not prompt for Duo 2FA login, when will it ask for my login again?
A5: You need to clear the Keychain Access in order to trigger Duo 2FA login, please follow the steps below:
Q6: Can Gmail support Modern Authentication?
A6: No, Duo 2FA only works with email clients which support modern authentication. As Gmail doesn’t support it, please use the supported clients that listed at https://www.itsc.cuhk.edu.hk/all-it/information-security/two-factor-authentication-2fa/#tab_6 (O365 Services)
Q7: I cannot login my CUHK account in the Microsoft OneDrive app and Microsoft Teams app on my iPhone. After input the login ID and OnePass password, i can receive the Duo Push notification on my mobile device, but after I approve it, the login page prompts “Unknown error” and cannot continue.
A7: According to Duo, this occur recently for users running iOS 13.6 or older version, users are recommended to upgrade their iOS to the latest version 13.6.1 as this is known to resolve the issue.
Q1: During the Duo installation, is it a mandatory / optional to enable the “Bypass Duo authentication when offline (FailOpen)” if it is installed on servers?
A1: By default, Duo Authentication for Windows Logon will “fail open” and permit the Windows logon to continue if it is unable to contact the Duo service. You can set the fail mode during installation to “fail closed” by deselecting the “Bypass Duo authentication when offline” box during installation. This will deny all login attempts if there is a problem contacting the Duo service.
On server systems, you should consider whether security concerns overrides the need for access. For example, in case under man-in-the-middle / DNS spoofing intercepting traffic to *.duosecurity.com, should the server fall back to single factor authentication?
On the other hand, in case of troubleshooting and you have physical access to the system, the “fail closed” setting can be changed in Safe Mode via registry key HKLM\SOFTWARE\Duo Security\DuoCredProv\FailOpen (Set to 1 to allow “fail open” or 0 to restrict to “fail closed”. Default: Fail open.).
Therefore it depends on factors such as security concerns, service design, requirements on availability, accessibility, etc. it is recommended but not mandatory to use set the fail mode to “fail close” on server systems.
Q2: I installed other 2FA solution on my computer before, can I install Duo 2FA additionally?
A2: Please uninstall other 2FA solution on your system before you install the Duo 2FA solution.
Q3: If my notebook installed Duo 2FA, how can I login it when it is not yet connected to Wifi network?
A3: For desktop PC / notebook, if the setting “Bypass Duo authentication when offline (FailOpen)” is selected during the Duo 2FA installation, you can still login the system without 2FA when the system is offline.
Q4: I installed DUO application on my notebook, but after reboot, I cannot login my original Windows account.
A4: Please make sure to match the Windows login username as below:
Q1: How can I purchase the hardware token? How long do I need to wait for getting the token?
A1: Check “Hardware Token for Duo 2FA” for details.
Q2: My office ordered and assigned a hardware token to me, what should I do next? How should I register this token?
A2: You are not required to register the hardware token since ITSC would associate the hardware token to your account at the backend of Duo system in advance. So once you have enrolled to Duo 2FA, you can start to use the token immediately to generate the passcode for 2FA login.
Q3: Can I share the hardware token with my colleagues in my department?
A3: No, each hardware token can only be associated to 1 person.
Q4: How long can the hardware token be used?
A4: According to the hardware specification provided by vendor, the battery life of OTP c100 hardware token is around 3-5 years.
Q5: What should I do if I lost the hardware token?
A5: Please report to ITSC immediately for disabling the hardware token. Meanwhile, you can generate a bypass code via Duo 2FA Self-Service User Portal for temporary use, or you may consider to register your mobile device and install the Duo mobile app on your device if you don’t yet have it. And you can order a new hardware token again if necessary.
Q6: How can I set my hardware token as the default device for 2FA?
A6: Sorry, the hardware token cannot be set as a default device if you have more than 1 device registered under your account, only mobile device can be selected as default device to receive the Duo Push notification.
Q7: I have a hardware token and a mobile device registered, which device should I use to generate the passcode for 2FA?
A7: For inputting the passcode as second factor, it is fine to input any passcode generated from your registered mobile device(s) or hardware token(s) assigned to you.
Q8: My office just bought a hardware token for me, why I still received the email reminder from ITSC about enrolling to Duo 2FA?
A8: .If you are the application administrator of the 4 major Admin Systems (CUPIS, CUSIS, UG and PG Admission Systems), you are mandatory to use 2FA to login these system according to the Security Policy for Handling Personal Data. So, if you had been assigned with a hardware token, but you have not yet enrolled to Duo 2FA, ITSC will remind you to enroll Duo 2FA before the deadline.
Q9: Knowing that ITSC would register the hardware token that assigned to me in advance, and I didn’t registered any other mobile device via the Duo 2FA Self-Service User Portal, will I see my token registered in the portal?
A9: Yes, you can find all the devices registered, including mobile device(s) and hardware token(s), under your account by logging in Duo 2FA Self-Service User Portal. Please also note that, by logging in Duo 2FA Self-Service User Portal, you are enrolled to Duo 2FA immediately if you have not yet enrolled before.
Q10: Can I register my mobile device via Duo 2FA Self-Service Portal even though my department has bought me a hardware token from ITSC?
A10: Yes, you can register your mobile device(s) if necessary.
Q11: Understand that a hardware token cannot be shared with multiple person, but can I use the same hardware token for multiple accounts of mine?
A11: Yes, the same hardware token can be associated to multiple accounts of same person.
3 keys to go for enrolling 2FA on accounts for shared use. For step-by-step guide, please start reading P. 19 of 2-Factor Authentication for Project / Other Non-individual Accounts (for staff).