ITSC develops and continuously enhances financial systems to facilitate financial management in CUHK. For example, one of the most crucial system, the CU SAP is an enterprise resource planning (ERP) software, mainly used by the Bursary and a few pilot Departments and all Colleges. The SAP ERP system provides major functions for the processing and management of accounting data and the preparation of financial reports. Current modules in use include General Ledger, Accounts Receivable, Accounts Payable, Controlling, Fixed Assets, Material Management, Purchasing and the Project System. Besides, ITSC also develops a number of customized systems to assist bursary office in administrating financial activities, including Annual Budgeting System, Bursary PC Applications, Inventory System, Donation System, Tendering System, e-Payment System, Funding Model System, and Taxation System and so forth.
The University has been using SAP since 1996 for its financial system which has subsequently been renamed CU SAP Financial System (CUSAP). CUSAP is an enterprise resource planning (ERP) software, and is mainly used by the Bursary, a few pilot Departments and all Colleges. In response to the demands for real-time financial information as well as e-form and e-workflow procedures in recent years, the University has commissioned the project on decentralization of CUSAP with a view to exploiting the full benefits available from the CUSAP ERP.
Phase 1 of the project was launched on 25 Jan, 2016, enabling department users and PIs to access real-time financial information of cost centres and projects under their purview in CUSAP. As compared to the Financial Information System, in addition to the monthly financial statement, CUSAP provides real-time financial information and more user friendly functionalities to end-users in handling their day-to-day work in the area of financial operation. e.g. real-time fund balances and transactions details including commitments, vendor payment status, purchase order information, etc.