Update on Microsoft 365 Email and OneDrive for Alumni

Exchange Online Archive Service:

A new Online Archive mailbox will appear below your primary mailbox, showing as “In-Place Archive – [Your Name]” in Outlook Web. 

Auto Removal of Deleted Items:

Items in your “Deleted Items” folder that have been there for over 30 days will be automatically removed. This includes emails, contacts, notes, calendar entries, and tasks in Outlook. An “Expires” tag will indicate when they will be removed.

Some easy tips here to help you manage email storage size to stay within the limit:

• Check Email Storage Usage
• Remove old emails from your mailbox regularly.
• Use Email Online Archive:  For the setup steps, please refer to What is Exchange Online Archive and how to use?
• Empty Deleted Items Folder regularly, though items are auto removed after 30 days.
• Empty Junk Email Folder regularly.
• Avoid Cc yourself when sending an email, as a copy is available in Sent Items Folder.
• *Back up Outlook Email to save your emails, contacts, calendar, tasks, and notes. Make sure you have backed up items from the Online Archive folder as well.
  (*Note: The new Outlook does not currently support full email backup. Please switch to the classic Outlook to proceed.)