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SharePoint Online

SharePoint Online is

  • Good for sharing files within or across departments  (such as university committees)
  • Good for archiving committees records with easy access control
  • Will be protected by proper permission assignment

SharePoint Site Service Charging Model:

For the STAFF tenant, the SharePoint site service is chargeable. The subscription fee is HK$150/year for 50GB of storage. There is a 300GB free storage quota for the official site of each department with a valid CUPIS code. Central Committee SharePoint Sites are centrally funded.

For the STUDENT tenant, it is centrally funded, except for exceptionally large storage sites which may be subject to further review and separate arrangements.

Details can be found at here with Office 365 login.

Available to

Departments

Service Charge and Application

Application required by the assigned SharePoint site administrator / technical support staff
(Refer to the details here after log in with Office 365) . Check ITSC Service Request User Guide for operation details.

Access to Service

CUHK Office 365 Portal: http://www.cuhk.edu.hk/o365
Login ID: Student-ID@link.cuhk.edu.hk / Staff-alias@cuhk.edu.hk
Password: OnePass Password

Service Availability

7 X 24 (maintenance schedule)

 

Q: There is a 300GB free storage quota for the official site of each department with a valid CUPIS code. What does “official site” mean?

A:  A SharePoint site will be considered as an official site if its URL follows the format below.

Examples of official sites:

Type of Site Usage Site URL
Central Sites for central committee / board / office / admin unit Central.<committee code>

Central.<board code>

Central.<office code>

Central.<admin unit code>
College Sites for college College.<college code>
Academic Faculty/Department Sites for faculty / department Faculty.<faculty code>

Faculty.<faculty code>.<dept code>
Other Academic Unit Sites for academic unit who is not linked to a Faculty Academic.<academic unit code>
Research Sites for research centre / research institute Research.<research centre code>

Q: How to change the SharePoint site administrator?

A: Please contact ITSC via ServiceDesk if the department contact person/other contact staff/authorized staff in this form needs to be changed. If you want to manage site owner/site member/site visitor, please visit the section “Manage site permissions” here.

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