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SharePoint Online

SharePoint Online provides departments a free cloud storage of up to 50GB (Note: Starting from July 2026, SharePoint site service will be charged for STAFF tenant. The subscription fee will be HK$150/year for 50GB of storage. There is a 300GB free storage quota for the official site of each department with a valid CUPIS code.

For STUDENT tenant, it will be centrally funded, except for exceptionally large storage sites.) and it is

  • Good for sharing files within or across departments  (such as university committees)
  • Good for archiving committees records with easy access control
  • Will be protected by proper permission assignment

Details can be found at here with Office 365 login.

Available to

Departments

Service Charge and Application

Free; application required by the assigned SharePoint site administrator / technical support staff
(Refer to the details here after log in with Office 365) . Check ITSC Service Request User Guide for operation details.

Access to Service

CUHK Office 365 Portal: http://www.cuhk.edu.hk/o365
Login ID: Student-ID@link.cuhk.edu.hk / Staff-alias@cuhk.edu.hk
Password: OnePass Password

Service Availability

7 X 24 (maintenance schedule)

 

Q: What is the storage quota of a SharePoint site?

A: By default, we will provide 10GB initially. When 80% storage is used, site admin can request extra storage. Free storage is up to 50GB. Extra storage may subject to charge if Microsoft starts to charge us.

Note:

Starting from July 2026, SharePoint site service will be charged for STAFF tenant. The subscription fee will be HK$150/year for 50GB of storage. There is a 300GB free storage quota for the official site of each department with a valid CUPIS code.

For STUDENT tenant, it will be centrally funded, except for exceptionally large storage sites.

Examples of official sites:

Type of Site Usage Site URL
Central Sites for central committee / board / office / admin unit Central.<committee code>

Central.<board code>

Central.<office code>

Central.<admin unit code>
College Sites for college College.<college code>
Academic Faculty/Department Sites for faculty / department Faculty.<faculty code>

Faculty.<faculty code>.<dept code>
Other Academic Unit Sites for academic unit who is not linked to a Faculty Academic.<academic unit code>
Research Sites for research centre / research institute Research.<research centre code>

Q: How to change the SharePoint site administrator?

A: Please contact ITSC via ServiceDesk if the department contact person/other contact staff/authorized staff in this form needs to be changed. If you want to manage site owner/site member/site visitor, please visit the section “Manage site permissions” here.

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