Update on Microsoft 365 Email and OneDrive for Alumni

Exchange Online Archive Service:

A new Online Archive mailbox will appear below your primary mailbox, showing as “In-Place Archive – [Your Name]” in Outlook Web. 

Auto Removal of Deleted Items:

Items in your “Deleted Items” folder that have been there for over 30 days will be automatically removed. This includes emails, contacts, notes, calendar entries, and tasks in Outlook. An “Expires” tag will indicate when they will be removed.

Some easy tips here to help you manage email storage size to stay within the limit:

• Check Email Storage Usage
• Remove old emails from your mailbox regularly.
• To send large attachments securely, e.g. files, photos, videos, instead of sending as an attachment, save the files on OneDrive/SharePoint first and share the link of the file/folder in email.
• Empty Deleted Items Folder regularly, though items are auto removed after 30 days.
• Empty Junk Email Folder regularly.
• Avoid Cc yourself when sending an email, as a copy is available in Sent Items Folder.

The following are some, but not limited to, cloud storage options available in the market. Please visit corresponding service link for their subscription plans. Be mindful of data security and confidentiality when using public cloud storage services.

1. Microsoft Personal OneDrive
2. Google Personal Drive
3. iCloud
4. Dropbox
5. Box