Update on Microsoft 365 Storage Limit for Students-Test

Exchange Online Archive Service:

A new Online Archive mailbox will appear below your primary mailbox, showing as “In-Place Archive – [Your Name]” in Outlook Web. 

You can set auto-archive or manual-archive to free up space in your primary mailbox.

For the setup steps, please refer to  What is Exchange Online Archive and how to use?

Auto Removal of Deleted Items:

Items in your “Deleted Items” folder that have been there for over 30 days will be automatically removed. This includes emails, contacts, notes, calendar entries, and tasks in Outlook. An “Expires” tag will indicate when they will be removed.

Some easy tips here to help you manage email storage size to stay within the limit:

• Check Email Storage Usage
• Remove old emails from your mailbox regularly.
• To send large attachments securely, e.g. files, photos, videos, instead of sending as an attachment, save the files on OneDrive first and share the link of the file/folder in email.
• Empty Deleted Items Folder regularly, though items are auto removed after 30 days.
• Empty Junk Email Folder regularly.
• Avoid Cc yourself when sending an email, as a copy is available in Sent Items Folder.

• Check OneDrive usage and optimize your storage space
• Delete or move files you’re not using anymore in OneDrive, such as: 
  • Old or unnecessary files
  • Large files you don’t need anymore (i.e. videos)
• OneDrive is mainly for storing your schoolwork and activities during your study period. The updated storage size should be adequate for most students if they manage their files regularly.

If additional storage is required, here are some cloud storage options available in the market. Please visit the respective service link for subscription plans. It is advisable to consider data security and confidentiality when using public cloud storage services.

1. Microsoft Personal OneDrive
2. Google Personal Drive
3. iCloud
4. Dropbox
5. Box