Information Technology Services Centre - University Policy on Sharing Large Computer Equipment
  • Submit
  • University Policy on Sharing Large Computer Equipment

    Overview
    The policy is intended to strengthen current sharing of central core computing equipment that are supported by a direct allocation of University funds among CUHK researchers across the Faculties namely, Academic Equipment Grant, Improvement on Competitiveness in Hiring New Faculties Funding Scheme and others.  As a general principle, all computing equipment—software and hardware included—subsidized (either partially or completely) by the University Central fund is not the property of any individual, department or unit. Effort should therefore be made to facilitate wider sharing of such resources so that the utilization of the resources could be maximized. Below is the suggested policy.

     

    Policy Statement
    General-purpose multi-processor computer(s) or cluster, no matter equipped with co-processor(s)/accelerator(s) or not (e.g. GPU card, FPGA card, Xeon Phi, etc.), with hardware costs more than HK$500,000 (excluding running and maintenance cost) is subject to this sharing policy. The computing equipment will be hosted in ITSC.  The management group of the central research computing platform at ITSC is responsible to the Research Computing subcommittee of IT Governance Committee for the administrative coordination for the equipment.  Its functions include establishing regulations for the platform and developing standards and protocols therein.
    All computer equipment grant applications under this category should include the following:

    • Details of the computing equipment to be purchased.
    • Budget to cover all running costs such as equipment hosting cost and the man-power cost in ITSC, if applicable, for at least 3 years (although the duration can be longer, say 5 years).

    Applicants must complete a standardized form that contains all the terms and conditions. The form must be endorsed and sign-off by ITSC before submitting the proposal to the University for funding.

    PI will have the highest priority to use the equipment during the period covered by the proposal. PI may indicate other users who would have a high priority to use the equipment, e.g. those in the same research group, department or faculty during the period covered by the proposal.

    After the period covered by the proposal is over, the use of the equipment will be re-allocated in the following order:

    1. PI can choose to continue to pay the running/maintenance cost and have the highest priority to use the equipment.
    2. The funding agency, e.g. AEG, could choose to pay the running cost and keep the equipment in the central research computing platform. The priority of use would be defined by the funding agency.
    3. The management group of the central research computer platform at ITSC can choose to pay the running cost and keep the equipment in the central research computing platform. The priority of use would be defined by the management group.
    4. If no further support is provided, then PI may take the equipment back to his office or department.
    5. Otherwise, the equipment will be disposed and decommissioned.

    download form