Information Technology Services Centre - Guideline for Proper Selection of E-mail Alias of CUHK Webmail and @Link
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  • Guideline for Proper Selection of E-mail Alias of CUHK Webmail and @Link

    The e-mail aliases that offered by the University include

    • Staff / Department / Student Organization:
      • E-mail Alias of CUHK Webmail System (This email address is being protected from spambots. You need JavaScript enabled to view it.)
    • Student:
      • Alias for @Link (This email address is being protected from spambots. You need JavaScript enabled to view it.)

     

    Guidelines  

    The initial e-mail alias of one's e-mail address is given by ITSC. One can modify

      • E-mail Alias of CUHK Webmail System (This email address is being protected from spambots. You need JavaScript enabled to view it.)(Details).
      • Alias for @Link (This email address is being protected from spambots. You need JavaScript enabled to view it.)(Details)

    In changing the e-mail alias one must observe the following guidelines :

    Accountability
    We encourage accountability in communication. Therefore, the alias that one chooses should be close to one's name. Aliases like 'superman', 'handsome-boy', 'little-pig' and etc. are not encouraged.

    Reserved Names
    Some names or words are reserved and should not be used as for one's alias. They are the names of the University departments, faculties, student societies and units; names of the University officers such as the -Chancellor, the Pro-Vice-Chancellor, the Dean-of-Student and etc. and names of system accounts such as 'root', 'postmaster', 'system' and etc. If you are in doubt, you should consult the Information Technology Services Centre. The Information Technology Services Centre reserves the right to delete these aliases.

    Alias Format
    An alias must be 4 - 32 characters in length. A 3-char e-mail alias would be assigned each of the departments, faculities, colleges, research institutes and centres, administrative and service units defined in the administrative structure of the University. Specific programmes of study created under one or several academic departments will usually not be granted with a 3-char alias unless they are requested and they have a unique role of accountability and administration different from any existing structure. Department may request for a 3-char e-mail alias through ITSC Service Desk.

    Decency
    Aliases must be decent and not to embarrass or harass any person. The Information Technology Services Centre reserves the right to delete these aliases without advance notice.

    Violation of the rules set above may result in deprivation of rights to use ITSC facilities
     
    User Support Division
    Information Technology Services Centre
     
    Version 3, Mar 2016